2023- 2024 Studio VII Booster Club
Executive Board:
(click on the name for email)
President Christine O’Rear
Vice President Chandra Beene
Treasurer Jana Olivas
Secretary India Eastman
Fundraising Amy Weaston
Productions Jennifer Rowles
Public Relations Shanna Wozny
PRESIDENT
Major: General oversight of organization.
Duties: Presides at all general and/or executive meetings. The President ensures that constitution and policies of the organization are carried out; shall oversee the appointment of all committees, perform the duties normally associated with this office, and act as a representative of the organization at school-wide, public and private functions. The President acts as the representative of SVIIBC on any committee that involves coordination between school booster groups, e.g. Holiday Extravaganza, Student Info Nights, etc.
VICE PRESIDENT
Major: Membership and Patron Chair.
Duties: The VP shall assume the duties of the President at any time that the President is unable to fulfill the duties of the office. The VP will assist the President in the performance of the President's duties and serve as Membership and Patron chairperson for the organization, sending CHARMS email notices as requested by staff and board. The Vice President shall also arrange for chaperones throughout the year as needed and updates volunteer slots in CHARMS. In the April General Meeting the Vice President, shall appoint three individuals which are members of the Studio VII Booster Club to the Auditing Committee for the purpose of reviewing Studio VII Booster Club financial records. The audit shall be done after the close of the fiscal year.
TREASURER
Major: Financial management and reporting.
Note: Knowledge of QuickBooks and 50l(c)3 organization is helpful but not mandatory.
The Treasurer shall have the care and custody of, and be responsible for, all funds, securities, and valuable papers, and the financial records of the organization. The Treasurer shall make a financial report monthly, including an end of year full financial report. The Treasurer is responsible for filing Texas state Sales Tax Retun1s in January of each year. The Treasurer is responsible for filing IRS Form 990 at the end of fiscal term each year. The Treasurer also oversees the Scholarship committee.
SECRETARY
Major: Responsible for SVII BC meeting minutes, updating organizational documents as necessary and VIPS reporting.
Duties: The Secretary shall prepare and maintain Minutes of all meetings of the Membership and the Executive Committee and conduct the correspondence of the organization, keep records of volunteer hours for VIPS/KISD, review and update orgainzational ByLaws and documents as voted on, and maintain files therein.
PUBLIC RELATIONS
Major: Responsible for Studio VII communications, Playbills, Charms & Website administration.
Duties: The Publicity Director will be responsible for internal and external communications, including local area newspapers, eNews (SLHS, BDJH, BJH), area businesses, SLHS admin staff (marquee), feeder schools, etc. Works with Playbill creator to facilitate production photos, student head-shots, etc. and program advertisements. Also manages Charms communications and Studio VII Website content.
FUNDRAISING
Major: Responsible for execution of the major fundraising activities of the Studio VII Booster Club.
Duties: These currently include, but are not limited to: Spartan Spectacular Pizza Sales, Spirit Nights with local restaurants, Best Seat in the House, Scholarship Car Washes (Fall/Spring), Holiday Greenery Sales (October/orders and December/delivery), Company Logo Item Sales (t-shirts, polos, duffle bags, car decals, etc.) and Production T-Shirt Sales. This position also involves deposits for each event - works closely with Treasurer to coordinate the money aspect of the various fundraisers. This function must have sub-committee chairs to lighten the responsibilities.
PRODUCTIONS
Major: Responsible for oversight of all audience and production based activities/committees.
Duties: These currently include (but are not limited to) Concessions, Box Office, House Management, Hospitality for students during Survivor Saturdays and Home ComedySportz matches and Cast Parties. This position relies heavily on committee chairs to effectively manage all events.